Integration · Scheduling

Connect Claude & ChatGPT to Lobbytrack

Ask your AI who is visiting today, who has signed in, or to schedule a visit in Lobbytrack. It can add and update visitors and employees, block a visitor, look up your locations and visitor types, and book desks and rooms. Front desk questions get answered without clicking through the dashboard.

Connect Lobbytrack free

Free plan, no credit card. Takes about a minute.

Try asking

“Schedule a visit for Anna Berg from Nordic Foods tomorrow at 10:00 with Peter as host.”
The AI checks whether Anna is already a visitor, adds her if not, finds Peter and the location, and creates the visit.
“Who has signed in at reception since 8 this morning?”
It lists visitor sign-ins after that time, with the visitor and the time they arrived.
“Which visits are scheduled for the rest of the week?”
It lists visits scheduled after today with visitor, host employee, location and start time.

What your AI can do

Visits and visitors

Schedule, change and delete visits, add and update visitors, and see visitor sign-ins and sign-outs.

Employees

List, add and update employees with department and contact details, and see employee sign-ins and sign-outs.

Locations and space bookings

Look up locations, spaces, space types and visitor types, and create, change or cancel desk and room bookings.

“Book meeting room 2 for Maria on Thursday from 13 to 15.”
It finds the space and location, then creates a booking for Maria with the times and an optional memo.
“Block the visitor John Doe and note why.”
It finds the visitor and sets them as blocked with the reason you give.
“Add our new colleague Lars Holm in the Sales department.”
It creates the employee with name, email, phone and department so he can be picked as a host.

28 tools for Lobbytrack

These tools are switched on when you connect. You can switch any of them off, or require your approval before it runs.

create_bookingChanges dataBook a space (desk, room) for an employee: pass `space_id`, `employee_id`, `location_id`, `start_date`, `end_date` and an optional `memo`.
create_employeeChanges dataAdd an employee with `first_name`, `last_name`, `email`, phones and `department`.
create_visitChanges dataSchedule a visit: pass `visitor_id`, host `employee_id`, `location_id`, optional `visitor_type_id`, and `start_date`/`end_date`. Find or create the visitor first.
create_visitorChanges dataAdd a visitor with `first_name`, `last_name`, `email`, `phone` and `organization`. Check the visitor list first to avoid duplicates.
delete_bookingDeletesPermanently delete (cancel) a space booking by `booking_id`. This cannot be undone.
delete_visitDeletesPermanently delete a visit by `visit_id`. This cannot be undone.
get_bookingGet one space booking by `booking_id`, with space, employee, location, times and memo.
get_employeeGet one employee by `employee_id`, with name, email, phones and department.
get_locationGet one location by `address_id`, with its name, time zone and description.
get_spaceGet one space by `space_id`, with its name, location and space type.
get_visitGet one visit by `visit_id`, including visitor, host employee, location, visitor type and start/end times.
get_visitorGet one visitor by `visitor_id`, with name, email, phone, organization and blocked status.
list_bookingsList space bookings, filtered by `employee_id`, `location_id`, `space_type_id`, `scheduled_after` or `last_updated_after`.
list_employee_sign_insList employee sign-ins, optionally only those after `signed_in_after`.
list_employee_sign_outsList employee sign-outs, optionally only those after `signed_out_after`.
list_employeesList employees (hosts), optionally only those changed after `last_updated_after`. Paginated with `page` and `limit`.
list_locationsList your locations (sites/offices). Use to find a `location_id` for visits, bookings and spaces.
list_space_typesList space types (e.g. desk, meeting room). Use to find a `space_type_id` for filtering bookings.
list_spacesList bookable spaces (desks, rooms). Use to find a `space_id` for bookings.
list_visitor_sign_insList visitor sign-ins, optionally only those after `signed_in_after`. Use to see who has arrived.
list_visitor_sign_outsList visitor sign-outs, optionally only those after `signed_out_after`. Use to see who has left.
list_visitor_typesList visitor types (e.g. guest, contractor) and their check-in options. Use to find a `visitor_type_id`.
list_visitorsList visitors (people who visit your locations), optionally only those changed after `last_updated_after`. Paginated with `page` and `limit`.
list_visitsList visits (scheduled or past visitor appointments). Filter with `scheduled_after` or `last_updated_after`; paginated with `page` and `limit`.
update_bookingChanges dataChange a space booking by `booking_id`, e.g. its times, space or memo. Only the fields you pass change.
update_employeeChanges dataUpdate an employee by `employee_id`: name, email, phones, department or badge barcode. Only the fields you pass change.
update_visitChanges dataChange a visit by `visit_id`, e.g. its times, host employee, location or visitor type. Only the fields you pass change.
update_visitorChanges dataUpdate a visitor by `visitor_id`: contact details, organization, or block them with `is_blocked` and `blocked_reason`. Only the fields you pass change.

Set up in three steps

1
Pick the app
Create a free PipMCP account and choose Lobbytrack from the app list.
2
Paste your key
Paste your Lobbytrack API key. It is the same key the Lobbytrack Zapier connection asks for. If you cannot find it in your account, ask Lobbytrack support ([email protected]) to provide one.
3
Add the link to your AI
You get a personal MCP link. Add it to Claude, ChatGPT or Cursor:
1. Click your name, then Settings › Connectors › Add custom connector.
2. Paste your link as the Remote MCP server URL.
3. Switch it on from the + menu in a chat.

Questions

What can the AI do in Lobbytrack?

The AI can read visits, visitors, employees, locations, spaces, space types, visitor types and bookings, plus visitor and employee sign-ins and sign-outs. It can create and update visits, visitors, employees and bookings, and delete visits and bookings if you switch those tools on.

Does the AI see my Lobbytrack API key?

No. Your Lobbytrack API key is encrypted at rest and never shown to the AI. After you save it, it is not shown again, not even to you. The AI only sees the results of the tools it calls.

Can I control what the AI is allowed to do?

Yes. You choose which tools are switched on, so you can start read-only. Deleting a visit or a booking is permanent, and both can require your approval before they run. Every tool call is logged.

Does it work with ChatGPT?

Yes. In ChatGPT go to Settings › Apps & Connectors › Advanced and turn on Developer mode, then add your PipMCP link. Developer mode needs a paid ChatGPT plan: Plus, Pro, Business or Enterprise. The same link also works in Claude (Settings › Connectors › Add custom connector), Cursor and other MCP clients.

What does it cost?

PipMCP has a free plan with no credit card required. Paid plans bill per completed task. You also need your own Lobbytrack account.

Can the AI see who is in the building right now?

It can list visitor and employee sign-ins and sign-outs after a time you choose. By comparing the two lists it can tell you who has arrived and who has left, for example since the start of the day.